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Plant Part

(Source: LAPI databasing manual.doc)

Double click in the box for the Look Up Plant Part option. The following plant parts appear in the left hand plant part box

Prep Code

(Source: LAPI databasing manual.doc)

  • Sheet (default)
  • Spirit
  • Fruit
  • Seed

Type Qualifier

(Source: LAPI databasing manual.doc)

Enter only if on label, use look-up list

  • Possibly
  • Probably
  • ?

Author Citation Examples

(Source: LAPI databasing manual.doc)

Examples:

 

Author found on sheet

Author
found for corresponding plant name on Tropicos

Author to enter in HerbCat

Determination notes

A

Type Status

(Source: LAPI databasing manual.doc)

Unless specified use TYPE only when written on sheet. If more than one type status is given for each specimen choose TYPE and specify the type status in determination notes for each separate determination as appropriate.

If the specimen is a “part of a type” treat it as a type.

Some Options for Linking Specimens with Different Determinations

(Source: LAPI databasing manual.doc)

Option 1:

To link specimens that have a differing number of determinations start data basing the specimen with the least amount of determinations first, then enter the rest of the information as normal and save. You can then attach the second specimen as normal by clicking “add new part”. This should have copied everything over from the first record. It is now possible to enter more determinations for the second record without affecting first record on saving.

Owning Herbarium Acronym

(Source: LAPI databasing manual.doc)

K - Royal Botanic Gardens, Kew.

Standardising Authors with Tropicos or Kew Checklists

(Source: LAPI databasing manual.doc)

Linking Herbarium Specimens

(Source: LAPI databasing manual.doc)

We link specimens only when they have the same Collector, Collector Number and Date. If the specimen only shows Collector and Collector Number and the information is exactly the same for 2 (or more) specimens, these should be linked.

Identifier Barcode

(Source: LAPI databasing manual.doc)

Barcode as on sheet (e.g. K000000001)

If, on the same sheet, there is more than one collection (i.e. specimens with different collectors/collector numbers/collection dates)then use separate barcodes. Enter data for each taxon/collection/collector separately.

Kew Cultivated Specimens Stored Under Global Regions

(Source: LAPI databasing manual.doc)

Database as follows:

Collector: The person who collected the material after cultivation.

Collection date: The date the specimen was collected after cultivation.

Country: Leave blank

Herbarium Region: From folder

Locality description: Enter see General Comments

General comments: All other data about the first collection (in wild) and cultivation details.

Taxon spelling issues

(Source: LAPI databasing manual.doc)

If the Genus or species epithet on the Herbarium sheet differs from what is in Tropicos by say one letter. Then enter the species name as it appears in Tropicos but write the following determination notes

Species epithet as on label:

Genus as on label:

Additional Determinations

(Source: LAPI databasing manual.doc)

Additional determinations of the same name are only transcribed more than once if it adds more information.

Example: If we have two determinations say, Rosa alba and Rosa alba L. then only transcribe the name with an author. Or if we have two determinations (of the same name and author) one with a determiner and one without then only transcribe the name with a determiner.

Vidi” notes are ignored.

One Barcode or Two

(Source: LAPI databasing manual.doc)

Transcription & Interpretation

(Source: LAPI databasing manual.doc)

We transcribe the data as written on sheets, labels, folders

Exceptions:

  • We will correct the data when the species epithet is written with a capital letter
  • We will correct the abbreviation of authors, if we are certain.

 

If we are interpreting handwriting and are unsure what is written, entries can be written in square brackets i.e. [rocky ground]

 

Add New Determination

(Source: LAPI databasing manual.doc)

Add a new determination for each different name on the sheet or type folder. Only add the same name more than once if there is different information present (i.e. different authors, determinavits or determination dates).

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Forum topic

Determination Notes

<p style="text-align: left;"><strong>Information not present in the Herbcat Manual</strong></p><p style="text-align: left;">The attatched file has a list of examples of information which can be entered into the 'Determination Notes' field. Please have a look at them to see if you agree or if there is anything else you want to add. I hope you find this helpful. </p><p style="text-align: left;">Thanks, </p><p style="text-align: left;">Katherine</p><p style="text-align: center;">&nbsp;</p>

<p>I've found a type folder with two plants on the same sheet, one of them from the U.S.A. (region 13) and the other from Mexico (region 14), filed under region 13.</p>

<p>Laura and Marie-Helene advised me on the following when databasing something like that:

</p>

Databasing Issues

In order to update the Herbcat manual we need examples of specific problems. If everyone can add their Herbcat problem specimen barcodes, along with a brief description of why it is not clear what to do and how you would go about databasing it.

Thanks!!

GComm in HerbCat

After looking at the manual I have come up with a couple of additions/exceptions to the manual for the General Comments section of HerbCat. They are:

1) If the specimen is similar to another but there is not a strong enough connection to link them then enter 'Associated with K123456789' in GComm
2) When there are multiple barcodes on a sheet (eg >3) enter 'On sheet with K000000101 to K000000106

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